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Privacy Policy

Alamo City Motorcycle Chapter – Privacy Policy 

Last Updated: [March/14/2026]
Effective for Texas Visitors Under the Texas Data Privacy and Security Act (TDPSA)

Alamo City Motorcycle Chapter (“Alamo City MC,” “we,” “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and share information through our website, our online merchandise store, and our email sign‑up forms. It also outlines your rights under Texas law, including the Texas Data Privacy and Security Act (TDPSA).

This policy applies to information collected online (website, store, email forms) and offline (if you contact us or provide media).

1. Information We Collect

A. Information You Provide

  • Name

  • Email address (newsletter sign‑ups, messages, inquiries)

  • Shipping and billing address

  • Order details (merchandise purchased, quantities, shipping status)

  • Photos or videos you submit or in which you appear at chapter events

  • Messages, support requests, or contact forms

We do not store full payment card numbers; those are processed by our payment provider.

B. Information Collected Automatically

Through cookies, analytics tools, or your browser:

  • IP address

  • Device type & browser

  • Pages viewed & time spent

  • Referring site

  • General location (city/state based on IP)

This helps us improve our website and store.

C. Third‑Party Information

We may receive information from:

  • Payment processors (e.g., Square, PayPal, Shopify Payments)

  • Shipping carriers (delivery status)

  • Email or newsletter services

  • Site analytics tools

2. How We Use Information

We use your information to:

  • Process and ship merchandise orders

  • Send order confirmations and customer support messages

  • Communicate about club updates, newsletters, and events (with your consent)

  • Display photos and videos related to club rides and events

  • Improve website functionality, security, and performance

  • Comply with Texas and U.S. laws (tax, fraud prevention, recordkeeping)

We do not sell your personal information.

3. Photo & Media Use

Our website and social media feature photos and videos from:

  • Club rides

  • Community events

  • Chapter gatherings

If you prefer not to appear in photos:

  1. Notify an officer at events, or

  2. Email us (see Contact section).

We will make reasonable efforts to remove or avoid posting identifiable images where requested.

4. Merchandise Store & Payments

When you purchase items:

  • Payments are processed securely by third‑party platforms.

  • We do not store full credit card numbers.

  • We receive only the information needed to fulfill your order.

Any financial information you provide is governed by the processor’s privacy policy.

5. Cookies & Tracking Technology

Our site may use:

  • Functional cookies (cart, login, preferences)

  • Performance cookies (analytics)

  • Security cookies

You may disable cookies in your browser, though some site features may not work correctly.

6. How We Share Information

We may share limited personal information with:

  • Payment processors

  • Email/newsletter providers

  • Shipping carriers

  • Website hosting or analytics services

  • Legal or regulatory authorities when required

We do not sell personal data or share it for cross‑context advertising under Texas law.

7. Texas Data Privacy & Security Act (TDPSA) Rights

Under Texas law, you may have the right to:

✔ Access

Request what personal information we have collected about you.

✔ Correction

Ask us to correct inaccurate personal information.

✔ Deletion

Request deletion of personal information about you.

✔ Opt Out of Targeted Advertising

We do not use targeted advertising on this site, but if this ever changes, you may opt out.

✔ Obtain a Portable Copy

Request a digital copy of certain information you provided.

8. How to Exercise Your Rights (Texas Residents)

To submit a request:

Please provide:

  • Your name

  • The email address connected to your request

  • The specific right you wish to exercise

We may verify your identity to protect your information.

9. Data Retention

We keep personal information only as long as necessary:

  • To complete merchandise orders

  • To maintain membership or communication preferences

  • For tax, legal, or operational requirements

When it’s no longer needed, it is deleted or anonymized.

10. Security

We use reasonable safeguards appropriate for a community organization:

  • Encrypted payment processing

  • Password‑protected internal systems

  • Limited access for officers who need it

No system is completely secure, but we work to protect your information.

11. Children’s Privacy (Texas & Federal Requirements)

Our website and store are intended for adults.
We do not knowingly collect information from anyone under 13 years old.

If you believe a child has submitted information, contact us and we will delete it.

13. Changes to This Policy

We may update this Privacy Policy as needed. The “Last Updated” date at the top will reflect the most recent changes.

14. Contact Us

For privacy concerns, photo removal, or Texas rights requests:

Alamo City Motorcycle Chapter
Attn: Privacy
Email: [Info@mysite.com]
 

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